Microsoft To Do - Task organization & reminders

Microsoft To Do is an application designed for task management, aiding you in maintaining organization and effectively overseeing your daily activities. Whether you're compiling shopping lists, generating task lists, jotting down notes, cataloging collections, organizing events, or scheduling reminders, Microsoft To Do enhances your productivity and enables you to concentrate on what is significant in your life. This tool simplifies the process of staying organized and managing various aspects of your lifestyle.

Achieve your important daily goals with My Day and Suggestions, two tailored planning features. The intelligent suggestions feature offers recommendations for tasks that might be pertinent each day from your various lists. Managing everyday responsibilities, such as grocery shopping or cleaning routines, is straightforward with To Do. It’s essential to have supportive tools when juggling different tasks and settings, and Microsoft To Do allows you to swiftly capture and access your lists and tasks across multiple devices and accounts.

Import tasks from other Microsoft applications and services to keep everything centralized within Microsoft To Do. You can turn flagged emails into tasks in Outlook or other Microsoft-hosted email accounts, add items to your lists using Cortana, and view tasks assigned through Microsoft Planner. Rest assured that your tasks and lists are securely stored within Microsoft 365, recognized for its exceptional reliability and top-tier security measures.

The contemporary and user-friendly interface of Microsoft To Do allows for unique list customization through options like emojis, vibrant themes, dark mode, and more. Additionally, shared lists facilitate collaboration and connection with family, friends, and co-workers.

A Quick guide

CREATING LISTS

Create a list, or several, to help group and manage your tasks.

Tap on New list.

- Enter your list name.

- Change the colour theme by tapping on the coloured dot.

- Choose a picture background by tapping Photo.

- Tap Create List.

You can modify your list such as renaming it, deleting it, or changing the theme, by tapping on the three-dot menu icon in the top-right of the screen.

SHARE LISTS

You can invite others to collaborate on your lists and assign tasks to individuals.

- Tap on the people icon at the top of the screen to share your list.

- Then, tap Invite Via to bring up a list of contacts to share with, or apps to share via.

- Tap on your chosen contact or app for your preferred sharing option.

SYNC WITH PLANNER

In Assigned to you, you'll see a list of all the same Planner assignments you see in the Planner Assigned to me list.

MANAGE LISTS & TASKS

You can use the home screen to view and manage your tasks. Here you will find My Day, your important tasks, your planned tasks, and assigned tasks.

You can group your lists for additional organization. This is useful if you're using Microsoft To Do for both your personal and professional life. By creating a group for each set of lists, it's easier to differentiate between work and personal tasks.

MY DAY

My Day lets you add tasks from multiple lists to a single view to help you prioritize and focus on the right tasks for the day. At the end of the day, the list resets, letting you add tasks that weren’t finished or new tasks for the next day.

Key features of Microsoft To Do include:

Daily planner

• A personalized daily planner with suggested tasks: My Day

• Accessible to-do lists on any device

• Capability to share lists and delegate tasks among friends, family, colleagues, and classmates

• Task management functionalities that break down complex tasks into smaller, manageable segments

• Note-taking ability for addition to any task

• Grouping of lists by theme or project

Task manager

• The To Do widget allows for adding reminders, tasks, and lists

• Customized daily organizer featuring bold and colorful backgrounds

• Reminders with both one-time and recurring due dates

• Create task lists while switching between academic, professional, and personal categories

• Attach files up to 25 MB to any task

To Do lists suitable for various needs

• Bill tracking

• Shopping lists

• Reminders

• Task oversight

• Note-taking

• And more

Office 365 integration

• Synchronization of reminders and task lists between Outlook and To Do

• Lists and tasks maintained with Microsoft 365's security

• Compilation of task lists from various Microsoft 365 apps and services

• Capability to add multiple Microsoft accounts

Microsoft To Do is a valuable tool for simplifying and organizing your plans, whether related to work, education, or personal matters.

To Do is available free of charge and can be used across web platforms as well as on iOS, Mac, Android, and Windows devices.