Toggl Track - Time tracking & productivity

Toggl Track is a straightforward yet powerful time-tracking tool that helps you understand the value of your time. Easy to use, it simplifies timesheet entries - just with a single tap. The ability to export tracking data seamlessly adds to its convenience.

You have the flexibility to track time by projects, clients, or tasks and gain insights into how you spend your workday in detailed reports. It allows you to identify profitable activities and areas where improvement is needed.

Moreover, Toggl Track is accessible across all your devices, ensuring seamless tracking from browser to phone. Your tracked time is automatically synchronized between your mobile device, desktop, web app, and browser extension.

Settings

The Settings screen can be accessed by clicking on the Settings cog on the Timer or Calendar screens.

Here are all the options you have on this screen:

1. Your Profile

From the Your Profile section you can:

- Choose your default workspace

- Review your workspace subscription and renewal date

After tapping "Account Settings" you can:

- Edit your name

- Update your email address

- Change your timezone

- Update your login method

2. Date and Time

Adjust your preferred date and time settings. You can:

- Choose your date format

- Switch to 24-hour clock

- Change the time entry duration format

- Change the day your week starts

- Group similar time entries on the Timer screen

3. Timer Defaults

Select your default behavior for the timer. You can customize Pomodoro settings, running entry override prompts, enable/disable cell swipe actions and choose to show/hide suggestions.

Pomodoro Settings

Adjust your pomodoro settings. Here you can customize the length of your Focus and Break sessions, enable/disable sound notifications and change some other settings.

Focus/Break duration

You can customize how long each Focus and Break period will be. Default options include 10, 25, 55 and 90 minutes for Focus and 5, 10, 15 and 20 minutes for Break. You can also enter a custom duration here.

Want to take a longer break after a certain number of rounds? The Longer Break setting lets you set the duration of the break. Click on "Longer Break after" to set the number of rounds after which the longer break should start. The options include 4, 6, 8 rounds or you can set a custom number.

You can choose whether to include break time as time entries or not via the "Break as Entries" setting. This setting only applies to the current workspace.

Prompt running entry override

This setting on the timer defaults section allows you to enable a message to prompt when you try to start a new entry while already tracking a time entry.

The setting can be enabled to work for all time entries and entries generated with the Pomodoro feature, it can also be turned off by selecting Never.

Sounds

On the Pomodoro screen, you can enable/disable sound with the speaker icon. In Settings, you can choose which sound notifications you need if sound is enabled on the Pomodoro screen. If you have disabled sound on the Pomodoro screen, these settings will not be visible to you. Options include:

Focus Sound

Session Start

Break Start

General

You also have access to some other settings for Pomodoro. You can:

- Auto-start Focus Sessions: When a break ends, the end focus session will start automatically.

- Auto-start Breaks: When a focus session ends, the break will start automatically.

- Countdown Timer: Counts down the pomodoro session timer instead of counting up.

- Notifications: Enable/disable pomodoro notifications for when your mobile app is in the background.

- Prevent Screen Lock: Stop the phone from locking the screen while pomodoro session is ongoing.

Note: Sound notifications will only be triggered if you have auto-start focus sessions or auto-start breaks enabled.

4. Calendar

Some calendar settings can be adjusted on this screen:

- Calendar Settings: Enable (or disable) the calendar integration from here, and choose which calendars to pull data from.

- Smart Alerts: Choose when to get alerted for upcoming calendar events.

5. Notifications

You can add two notifications to your notifications area and this is where you enable/disable them.

- Time Entry Invitations notification shows you have been invited to a time entry created by another user:

- Running Timer notification shows your currently running Time Entry. Tap on the time entry to open the Toggl Track mobile app.

- Stopped Timer notification displays a "What are you working on?" message that you can click on to open the Toggl Track mobile app.

6. General

Under the General section, you can:

- Switch between light/dark mode or choose to follow the system setting

- Enable Haptic Feedback

- Submit Feedback to our team

- Recommend Toggl Track to others by sharing our app

- Toggl Blog on Personal Efficiency: Go to our blog

- About: Check the app version

- Help: Navigate to this guide and our Support site

7. Sync Status and Sign Out

Also on the Settings page, you can check the current sync status and log out of the app.

Key features include:

Reports

View detailed daily, weekly, or monthly reports and graphical representations of your time usage within the app or export them for further analysis.

Calendar Integration

Easily convert calendar events into time entries with Calendar View integration.

Pomodoro Mode

Enhance focus and productivity through timed Pomodoro sessions, supported by notifications and countdown timers.

Favorites

Create shortcuts for frequently used time entries for quick access.

Suggestions

Receive recommendations based on your common entries for efficient tracking.

Notifications

Stay informed about your current tracking status at all times.

Customizable Time Entries

Organize and detail time entries by assigning projects, clients, and tags for better visibility.

Shortcuts

Expedite project and tag addition using @ and # symbols.

Widgets

Monitor running timers and manage time entries directly from the Home Screen.

Data Sync

Ensure seamless and secure synchronization of tracked time across all devices.

Manual Mode

Have full control by manually adding and editing time entries if needed.

Offline Tracking

Track time offline; the data syncs once you're back online to ensure accuracy and consistency.

Free and Ad-Free

Toggl Track for Android is free to use without any ads.

Users can share feedback directly via the app, making it a user-friendly and interactive time-tracking solution for enhanced productivity in various scenarios.

Frequently Asked Questions

I'm an existing user, why aren't there any entries on my Timer screen?

To keep syncing on mobile as stable as possible the app will pull only data from within 10 days of your last login. You might not see any data in the app if you haven't tracked time for a while. Open Detailed reports in the web app to review your past time entries.

I don't see my main calendar listed when opening settings to link calendars with the app. Why is that?

Please make sure that the native calendar on your device is linked to the main calendar you use. For example, if you're using the Google Calendar, make sure that your Google account has been set up on your mobile device. By doing so, the native Android calendar app will have access to your Google Calendars, therefore Toggl Track app will also have access to your Google Calendar.

Why are entries from my calendar not showing up in Toggl Track?

User calendars other than the default are cached by their providers and we can only read from the cache.

Note: In the Google calendar you can force the calendar app to refresh the cache by clicking “Refresh” from the menu in the top right corner.

How is the "Suggestions" section populated?

The Suggestions section shows you three items you can quickly start time entries from.

It shows:

- Up to 1 calendar entry for the next closest event,

- Up to 3 most used time entries.

Can I only start time entries from the widgets and the app?

No, you can select any text in your web browser, long-press on it and use the contextual menu to start a time entry with this text as description.